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WF-4630/WF-4640 User's Guide Contents WF-4630/WF-4640 User's Guide .......................................................... PDF

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WF-4630/WF-4640 User's Guide

Contents
WF-4630/WF-4640 User's Guide ............................................................................................................... 13
Product Basics ..........................................................................................................................................
Using the Control Panel .....................................................................................................................
Control Panel Buttons and Lights ..................................................................................................
Status Icon Information .............................................................................................................
Status Button Information .........................................................................................................
Setting a Password and Locking the Control Panel .......................................................................
Entering Characters on the LCD Screen...................................................................................
Using Presets............................................................................................................................
Changing LCD Screen Language..................................................................................................
Adjusting Control Panel Sounds ....................................................................................................
Adjusting the Screen Brightness....................................................................................................
Turning Off the Operation Time Out Setting ..................................................................................
Product Parts Locations .....................................................................................................................
Product Parts - Top........................................................................................................................
Product Parts - Inside ....................................................................................................................
Product Parts - Back......................................................................................................................
Using Eco Mode and Other Power Saving Settings ...........................................................................
Changing the Eco Settings ............................................................................................................
Changing the Sleep Timer Settings ...............................................................................................
Changing the Power Off Timer Settings ........................................................................................
Epson Connect Solutions for Smartphones, Tablets, and More .........................................................
Using Epson Email Print ...............................................................................................................
Using the Epson iPrint Mobile App ................................................................................................
Using Epson Remote Print ...........................................................................................................
Using Epson Scan to Cloud...........................................................................................................
Using AirPrint ....................................................................................................................................
Using Google Cloud Print ...................................................................................................................

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Wi-Fi or Wired Networking........................................................................................................................ 38
Wi-Fi Infrastructure Mode Setup......................................................................................................... 38

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Selecting Wireless Network Settings From the Control Panel .......................................................
Wi-Fi Direct Mode Setup ....................................................................................................................
Enabling Wi-Fi Direct Mode ...........................................................................................................
Wi-Fi Protected Setup (WPS).............................................................................................................
Using WPS to Connect to a Network .............................................................................................
Printing a Network Status Sheet.........................................................................................................
Changing or Updating Network Connections .....................................................................................
Accessing the Web Config Utility ...................................................................................................
Changing a USB Connection to a Wi-Fi Connection......................................................................
Changing a Wi-Fi Connection to a Wired Network Connection......................................................
Connecting to a New Wi-Fi Router ................................................................................................
Disabling Wi-Fi Features ...............................................................................................................

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Loading Paper ...........................................................................................................................................
Loading Paper in the Cassette ...........................................................................................................
Loading Paper and Envelopes in the Rear Paper Feed Slot ..............................................................
Paper Loading Capacity .....................................................................................................................
Available Epson Papers .....................................................................................................................
Selecting the Paper Settings for Each Source - Control Panel ...........................................................
Paper Type Settings .....................................................................................................................
Selecting Default Paper Settings - Administrator................................................................................
Selecting the Default Printer Settings ............................................................................................
Paper Source Settings Options.................................................................................................
Setting the Universal Print Settings ...............................................................................................
Universal Print Settings Options ...............................................................................................

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Placing Originals on the Product ............................................................................................................. 72
Placing Originals on the Scanner Glass ............................................................................................. 72
Placing Originals in the Automatic Document Feeder ........................................................................ 73
Copying ...................................................................................................................................................... 76
Copying Documents or Photos........................................................................................................... 76
Copying Options................................................................................................................................. 77
Printing from a Computer ......................................................................................................................... 80
Printing with Windows ........................................................................................................................ 80

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Selecting Basic Print Settings - Windows ...................................................................................... 80
Paper Source Options - Windows ............................................................................................. 82
Print Quality Options - Windows ............................................................................................... 83
Multi-Page Printing Options - Windows..................................................................................... 83
Selecting Double-sided Printing Settings - Windows ..................................................................... 84
Double-sided Printing Options - Windows................................................................................. 86
Print Density Adjustments - Windows ....................................................................................... 87
Selecting Additional Layout and Print Options - Windows ............................................................. 88
Custom Color Correction Options - Windows............................................................................ 90
Image Options and Additional Settings - Windows.................................................................... 91
Header/Footer Settings - Windows ........................................................................................... 92
Selecting a Printing Preset - Windows........................................................................................... 93
Selecting Extended Settings - Windows ........................................................................................ 94
Extended Settings - Windows ................................................................................................... 95
Printing Your Document or Photo - Windows................................................................................. 96
Selecting Default Print Settings - Windows.................................................................................... 97
Changing the Language of the Printer Software Screens ......................................................... 98
Changing Automatic Update Options ............................................................................................ 99
Printing with OS X ............................................................................................................................ 100
Selecting Basic Print Settings - OS X ......................................................................................... 101
Paper Source Options - OS X ................................................................................................. 104
Print Quality Options - OS X.................................................................................................... 105
Print Options - OS X................................................................................................................ 105
Selecting Page Setup Settings - OS X......................................................................................... 106
Selecting Print Layout Options - OS X ......................................................................................... 107
Selecting Double-sided Printing Settings - OS X ......................................................................... 108
Double-sided Printing Options and Adjustments - OS X ......................................................... 109
Managing Color - OS X................................................................................................................ 110
Color Matching and Color Options - OS X............................................................................... 111
Selecting Printing Preferences - OS X......................................................................................... 112
Printing Preferences - OS X.................................................................................................... 113
Printing Your Document or Photo - OS X..................................................................................... 114
Checking Print Status - OS X .................................................................................................. 115

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Cancelling Printing Using a Product Button...................................................................................... 116
Scanning ..................................................................................................................................................
Starting a Scan.................................................................................................................................
Starting a Scan Using the Product Control Panel ........................................................................
Adding and Assigning Scan Jobs............................................................................................
Starting a Scan with Document Capture Pro or Document Capture ............................................
Starting a Scan Using the Epson Scan Icon ................................................................................
Starting a Scan from a Scanning Program...................................................................................
Selecting Epson Scan Settings ........................................................................................................
Scan Modes.................................................................................................................................
Selecting the Scan Mode.............................................................................................................
Scanning in Office Mode..............................................................................................................
Available Document Source Settings - Office Mode................................................................
Selecting a Scan Area - Office Mode ......................................................................................
Available Image Adjustments - Office Mode ...........................................................................
Scanning in Professional Mode ...................................................................................................
Available Document Source Settings - Professional Mode .....................................................
Available Image Types - Professional Mode ...........................................................................
Selecting a Scan Area - Professional Mode ............................................................................
Available Image Adjustments - Professional Mode .................................................................
Selecting a Scan Size - Professional Mode.............................................................................
Image Preview Guidelines...........................................................................................................
Scan Resolution Guidelines ........................................................................................................
Selecting Scan File Settings ........................................................................................................
Available Scanned File Types and Optional Settings..............................................................
Scanning with OS X Using Image Capture.......................................................................................
Available Scan Settings - OS X Image Capture...........................................................................
Scanning Special Projects................................................................................................................
Scanning to a SharePoint Server or Cloud Service .....................................................................
Scanning Multi-Page Originals as Separate Files........................................................................

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Faxing....................................................................................................................................................... 158
Connecting a Telephone or Answering Machine .............................................................................. 158
Setting Up Fax Features .................................................................................................................. 161
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Setting Up Basic Fax Features ....................................................................................................
Selecting Your Country or Region...........................................................................................
Selecting the Date and Time...................................................................................................
Using the Fax Setup Wizard ...................................................................................................
Selecting the Line Type...........................................................................................................
Setting the Number of Rings to Answer ..................................................................................
Selecting Advanced Fax Settings ................................................................................................
User Default Settings - Fax .....................................................................................................
Send Settings - Fax.................................................................................................................
Receive Settings - Fax ............................................................................................................
Output Settings - Fax ..............................................................................................................
Basic Settings - Fax ................................................................................................................
Security Settings - Fax ............................................................................................................
Setting Up Fax Features Using the Fax Utility - Windows............................................................
Setting Up Fax Features Using the Fax Utility - OS X..................................................................
Setting Up Contacts and Contact Groups.........................................................................................
Setting Up Contacts Using the Product Control Panel.................................................................
Creating a Contact ..................................................................................................................
Editing or Deleting a Contact ..................................................................................................
Creating a Contact Group .......................................................................................................
Editing or Deleting a Contact Group........................................................................................
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X ..................................................
Sending Faxes .................................................................................................................................
Sending Faxes from the Product Control Panel...........................................................................
Sending a Fax Using the Keypad, Contact List, or History ......................................................
Fax Sending Options ..............................................................................................................
Sending a Fax at a Specified Time .........................................................................................
Sending a Fax on Demand .....................................................................................................
Sending a Stored Fax .............................................................................................................
Dialing Fax Numbers from a Connected Telephone ...............................................................
Sending Faxes Using the Fax Utility - Windows ..........................................................................
Sending Faxes Using the Fax Utility - OS X.................................................................................

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Receiving Faxes...............................................................................................................................
Fax Reception .............................................................................................................................
Receiving Faxes Automatically ...................................................................................................
Receiving Faxes Manually...........................................................................................................
Receiving a Fax by Polling ..........................................................................................................
Viewing a Fax on the LCD Screen ...............................................................................................
Checking Fax Status .......................................................................................................................
Printing Fax Reports.........................................................................................................................
Fax Report Options .....................................................................................................................

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Using USB Flash Drives With Your Product ......................................................................................... 218
Inserting a USB Flash Drive ............................................................................................................. 218
USB Device Photo File Specifications ......................................................................................... 218
Removing a USB Flash Drive........................................................................................................... 218
Viewing and Printing From the LCD Screen ..................................................................................... 219
Printing JPEG Photos.................................................................................................................. 219
Printing TIFF Files ...................................................................................................................... 221
Photo Adjustment Options - Device Mode ................................................................................... 221
Print Setting Options - Device Mode............................................................................................ 222
Transferring Files on a USB Flash Drive .......................................................................................... 223
Setting Up File Sharing for File Transfers From Your Computer ................................................. 223
Transferring Files from a USB Flash Drive to Your Computer ..................................................... 224
Replacing Ink Cartridges and Maintenance Boxes............................................................................... 226
Check Cartridge and Maintenance Box Status................................................................................. 226
Checking Cartridge Status on the LCD Screen............................................................................ 226
Checking Cartridge and Maintenance Box Status with Windows ................................................ 227
Checking Cartridge and Maintenance Box Status with OS X....................................................... 230
Purchase Epson Ink Cartridges and Maintenance Box .................................................................... 232
Ink Cartridge and Maintenance Box Part Numbers...................................................................... 232
Removing and Installing Ink Cartridges............................................................................................ 233
Printing with Black Ink and Expended Color Cartridges ................................................................... 237
Printing with Expended Color Cartridges - Windows ................................................................... 237
Printing with Expended Color Cartridges - OS X ......................................................................... 238
Conserving Low Black Ink with Windows ......................................................................................... 240
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Replacing the Maintenance Box....................................................................................................... 240
Adjusting Print Quality............................................................................................................................
Print Head Maintenance...................................................................................................................
Print Head Nozzle Check.............................................................................................................
Checking the Nozzles Using the Product Control Panel .........................................................
Checking the Nozzles Using a Computer Utility ......................................................................
Print Head Cleaning ....................................................................................................................
Cleaning the Print Head Using the Product Control Panel ......................................................
Cleaning the Print Head Using a Computer Utility...................................................................
Print Head Alignment .......................................................................................................................
Aligning the Print Head Using the Product Control Panel ............................................................
Aligning the Print Head Using a Computer Utility.........................................................................
Cleaning the Paper Guide ................................................................................................................

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Cleaning and Transporting Your Product ............................................................................................. 259
Cleaning Your Product ..................................................................................................................... 259
Transporting Your Product ............................................................................................................... 261
Solving Problems ....................................................................................................................................
Checking for Software Updates........................................................................................................
Product Status Messages ................................................................................................................
Status Menu Error Codes .................................................................................................................
Running a Product Check ................................................................................................................
Resetting Control Panel Defaults .....................................................................................................
Solving Setup Problems ...................................................................................................................
Noise After Ink Installation ...........................................................................................................
Software Installation Problems ....................................................................................................
Solving Network Problems ...............................................................................................................
Product Cannot Connect to a Wireless Router or Access Point ..................................................
Network Software Cannot Find Product on a Network.................................................................
Product Does Not Appear in OS X Printer Window......................................................................
Cannot Print Over a Network.......................................................................................................
Cannot Scan Over a Network ......................................................................................................
Solving Copying Problems ...............................................................................................................
Product Makes Noise, But Nothing Copies..................................................................................
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Product Makes Noise When It Sits for a While.............................................................................
Solving Paper Problems...................................................................................................................
Paper Feeding Problems.............................................................................................................
Paper Jam Problems Inside the Product .....................................................................................
Paper Jam Problems in the Cassette ..........................................................................................
Paper Jam Problems in the Duplexer (Rear Cover).....................................................................
Document Jams in the Automatic Document Feeder...................................................................
Paper Ejection Problems .............................................................................................................
Solving Problems Printing from a Computer.....................................................................................
Nothing Prints ..............................................................................................................................
Product Icon Does Not Appear in Windows Taskbar ...................................................................
Printing is Slow ............................................................................................................................
Solving Page Layout and Content Problems ....................................................................................
Inverted Image.............................................................................................................................
Too Many Copies Print ................................................................................................................
Blank Pages Print ........................................................................................................................
Incorrect Margins on Printout.......................................................................................................
Incorrect Characters Print............................................................................................................
Incorrect Image Size or Position ..................................................................................................
Slanted Printout ...........................................................................................................................
Solving Print Quality Problems .........................................................................................................
White or Dark Lines in Printout ....................................................................................................
Blurry or Smeared Printout ..........................................................................................................
Faint Printout or Printout Has Gaps .............................................................................................
Grainy Printout.............................................................................................................................
Incorrect Colors ...........................................................................................................................
Solving Scanning Problems .............................................................................................................
Scanning Software Does Not Operate Correctly .........................................................................
Cannot Start Epson Scan ............................................................................................................
Solving Scanned Image Quality Problems .......................................................................................
Image Consists of a Few Dots Only.............................................................................................
Line of Dots Appears in All Scanned Images...............................................................................
Straight Lines in an Image Appear Crooked ................................................................................

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