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CopyCentre WorkCentre C118 M118/M118i Xerox CopyCentre / WorkCentre 118 Quick Reference Guide 604P08792 Xerox CopyCentre / PDF

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CopyCentre

WorkCentre

C118

M118/M118i

Xerox CopyCentre /
WorkCentre 118
Quick Reference Guide
604P08792

Xerox CopyCentre /
WorkCentre 118
Quick Reference Guide
604P08792

MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
customer documentation CD was supplied with your product.
The CD provides a User Guide including full instructions for
optional configurations such as Fax. It also includes a System
Administration Guide with instructions to connect the
machine to a network. Load the CD on your hard drive for
further information.

Prepared by:
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
© 2004 by Fuji Xerox Co., Ltd. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the screen,
such as icons, screen displays, looks etc.
Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this
publication are trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowledged.
See the About License section for detailed information on licensed products.
The information in this document is correct at the time of publication. Xerox reserves the right
at any time to change the information without notice. Changes and technical updates will be
added in subsequent editions of the documentation. For the latest information go to
www.xerox.com.
Products Subject To Ordinary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you wish to export this product, any appropriate export license from
the Japanese Government or its agency and/or re-export approval from the U.S. Government
or its agency.
Products Subject To Supplementary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you know the product is to be used, or was used for development,
manufacturing or use of any mass destructive weapons including nuclear weapon, chemical
weapon or biological weapon because of a dealing document such as legal contract or
information from the importer, any appropriate export license from the Japanese Government
or its agency and/or re-export approval from the U.S. Government or its agency.

Table of Contents

Table of Contents
Table of Contents .....................................................................................3
1

Before Using the Machine .....................................................................7
Xerox Welcome Center ............................................................................7
Conventions .............................................................................................8
Related Information Sources..................................................................10
Safety Notes...........................................................................................10
WARNING - Electrical Safety Information .........................................11
Laser Safety Information....................................................................12
Operational Safety Information ..........................................................12
Maintenance Information ...................................................................13
Ozone Safety Information ..................................................................13
For Consumables ..............................................................................14
Radio Frequency Emissions ..............................................................14
Product Safety Certification ...............................................................14
Regulatory Information ...........................................................................15
CE Mark.............................................................................................15
For FAX Function...............................................................................15
Regulatory Information for RFID........................................................18
Environmental Compliance ....................................................................18
USA ...................................................................................................18
Canada ..............................................................................................19
Europe ...............................................................................................19
About License.........................................................................................19
Illegal Copies..........................................................................................22
USA ...................................................................................................22
Canada ..............................................................................................23
Other countries ..................................................................................24
Product Recycling and Disposal.............................................................25

2

Product Overview.................................................................................27
Identifying the Machine Components .....................................................27
System Controls .....................................................................................29
Power On/Off..........................................................................................30
Powering On ......................................................................................30
Powering Off ......................................................................................31

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

3

Ground Fault Interrupter (GFI) ...............................................................31
Power Saver Modes...............................................................................32
Changing the Default Time Settings ...................................................... 33
Modes ....................................................................................................34
Copy ..................................................................................................34
Fax.....................................................................................................35
E-mail ................................................................................................ 35
Log In/Out..........................................................................................35
Job Status..........................................................................................36
Machine Status..................................................................................37
Auditron Access Screen.........................................................................43
Recycled Paper...................................................................................... 44
3

Copy ......................................................................................................45
Copying Procedure ................................................................................45
1. Load the Documents .....................................................................45
2. Select the Features .......................................................................47
3. Enter the Quantity..........................................................................48
4. Start the Copy Job.........................................................................48
5. Confirm the Copy Job in the Job Status ........................................49
Stop the Copy Job .............................................................................49
Copying Features...................................................................................50
Paper Supply .....................................................................................50
Reduce/Enlarge.................................................................................52
Lighten/Darken ..................................................................................52
Original Type .....................................................................................53
Multiple-Up ........................................................................................53
2 Sided ..............................................................................................54
Output................................................................................................ 55
Mixed Size Originals..........................................................................56

4

Fax .........................................................................................................57
Fax Procedure........................................................................................57
1. Load the Documents .....................................................................57
2. Select the Features .......................................................................58
3. Specify the Destination..................................................................59
4. Start the Fax Job ........................................................................... 60
5. Confirm the Fax Job in the Job Status ..........................................60
Stop the Fax Job ...............................................................................60

4

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

Table of Contents

5

E-mail.....................................................................................................63
E-mail Procedure....................................................................................63
1. Load the Documents......................................................................63
2. Select the Features........................................................................64
3. Specify the Destination ..................................................................65
4. Start the E-mail Job .......................................................................65
5. Confirm the E-mail Job in the Job Status ......................................66
Stop the E-mail Job ...........................................................................66

6

Print .......................................................................................................67
Print Driver Features ..............................................................................67

7

Paper and Other Media ........................................................................69
Loading Paper ........................................................................................69
Preparing Paper for Loading..............................................................69
Loading Paper into the Paper Trays ..................................................69
Tray 5 (Bypass Tray) .........................................................................71
Auto Tray Switching...........................................................................72
Storing and Handling Paper ...................................................................72
Supported Paper Sizes and Types.........................................................72
Supported Paper Sizes......................................................................73
Supported Paper Types.....................................................................75

8

Maintenance..........................................................................................77
Ordering Supplies...................................................................................77
Cleaning the Machine.............................................................................77
The Document Glass and Constant Velocity Transport Glass ..........77
The Control Panel and Screen ..........................................................78
The Document Feeder and Output Trays ..........................................78
Replacing the Drum Cartridge................................................................78
Removing the Old Drum Cartridge ....................................................78
Recycling the Drum Cartridge............................................................79
Inserting the New Drum Cartridge .....................................................79
Replacing the Toner Cartridge ...............................................................81
Removing the Old Toner Cartridge....................................................81
Inserting the New Toner Cartridge.....................................................82

9

Problem Solving ...................................................................................83
Fault Clearance Procedure ....................................................................83
Paper Jams ............................................................................................85

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

5

Paper Jams in Cover A......................................................................86
Paper Jams in Cover B......................................................................88
Paper Jams in Cover C .....................................................................88
Paper Jams in Cover D .....................................................................89
Paper Jams in Exit.............................................................................89
Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional)...................... 90
Paper Jams in Tray 5 (Bypass Tray) .................................................90
Document Jams .....................................................................................90
Paper Jams in the Document Feeder Cover .....................................90
Paper Jams in the Document Exit .....................................................91
Troubleshooting Tables..........................................................................93
Fault Codes............................................................................................98
Output Quality ......................................................................................107
Xerox Welcome Center ........................................................................108
10 Appendix.............................................................................................109
Country Code .......................................................................................109
Cautions and Limitations......................................................................109
Document Jams, Paper Jams, and Paper Out during Copying.......109
Registered Data such as Forms ......................................................110
11 Index....................................................................................................111

6

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This guide provides detailed information, technical specifications and procedures for
using the integral features of the machine.

Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox web site for
on-line solutions and support.
www.xerox.com
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center:

1-800-821-2797

Xerox Canada Welcome Center:

1-800-93-XEROX (1-800-939-3769)

When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.

For your convenience, record the serial number in the space below.
Serial Number:

Keep a record of any error messages. This information helps us solve problems faster.

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

7

1 Before Using the Machine

Conventions
This section describes the conventions used throughout this guide. In this guide, you
will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre 118 is synonymous with the machine.
Key Operator
Key Operator describes the person who is responsible for hardware maintenance.

Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [Original Type] on the [Image Quality] screen.
• Select [Save].

8

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

Conventions

Text in
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the button to display the Job Status screen.
• Press the button on the control panel to clear the suspended job.

Italic Typeface
The Italic Typeface is used to indicate references to other sections and chapters.
For example:
• For information about cleaning the document glass, refer to the Maintenance
chapter on page 77.
• Paper Supply – page 50.

Warnings
Warnings are statements that alert you to the possibility of personal harm.
For example:
WARNING: This product must be connected to a protective earth circuit.

Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.

Notes
Notes are statements that provide additional information.
For example:
NOTE: If the document feeder is not fitted to the machine, this feature is not available.

Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

9

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